There are different types of software designed and programmed to serve different functions and purposes, the EDMS – Electronic Document Management System is one of them.
What is the EDMS? An electronic document management system is a software system designed to organize and store documents of different kinds or forms.
It is a particular type of document management system – a general form of document management system designed to help with the organization and storage of digital or paper documents by its users.
Although the EDMS is specially designed to handle digital documents, it is sometimes used for paper documents also. The software can likewise handle digital scanned copies of original paper documents.
With the EDMS, you can store a large volume of digital documents centrally, and LogicalDOC is designed with great features for proper efficiency!
A number of similarities have been drawn between the EDMS and the Content Management System (CMS) by some experts, however, some differences have been spotted as well. For instance, one main difference between these two software is that the EDMS is basically used for archiving, while the Content Management System is used to handle a number of web contents centrally – that is, from a central website.
Our document management software contains a web-based user interface that performs operations including file sharing, setting security roles, and finding and auditing enterprise records and registers. By using a document management system, users can easily communicate and collaborate with one another. Documents are not created or consumed in a vacuum – information is created for a purpose! Furthermore, the flow of documents through the business cycle can be tracked and managed, from sharing and collaboration, through approval, to reviews and revisions. Even if your start from paper documents, you can digitalize them and then let the document management software to handle their conversion into digital documents and organization in filing cabinets.
LogicalDOC puts the knowledge worker in condition to find, use, share, and secure valuable corporate content. Information assets contribute to the constant flow of business, and collaboration on new or existing documents is central to how users engage with corporate knowledge. A secure, interactive archive connects teams to critical information, even across the most decentralized organizations.
To ensure that digital documents are classified accordingly, many information systems rely on a comprehensive process for the storage of documents, with certain elements known as metadata inclusive. With the metadata around a document, easy access to essential details is provided to those who are looking for what they need in archives; be it by keywords, chronology, topic, or other related strategies. Most times, the precise documentation for original storage protocols is an essential part of what rates an electronic document management system so valuable to an organization or a business.
Share and Collaborate
In the last 15 years, the document management solutions evolved from simple document imaging to more complex tasks like workflow, aditing and collaboration.
Nowadays our electronic document management system (edms) helps your employees to save time by finding the right information exactly when it’s needed. Empower your teams to share, access, enrich, and store high-quality content in a single place and improve. LogicalDOC implements both content management and records management and can manage all of your organization’s documents and valuable intelligence in a secure archive that spans the entire company. Create, distribute, and improve records within team collaborative workspaces while ensuring proper approval and reviews with positive workflow.
LogicalDOC can be deployed in different ways:
- You have the system in place into your Server (Windows, Linux or Mac OS X operating systems) with local file systems. LogicalDOC comes with an embedded database and doesn't require the installation of additional components.
- The best use of LogicalDOC is as a shared service. You can install LogicalDOC on a server that is accessible to all the workstations in your organization. This approach allows you to easily store documents in a central repository.
- This is the cloud based approach. This solution allows you to use LogicalDOC on our servers cloud storage without having to install anything, always online 24/24.