Blog zum Austausch von Erfahrungen und Best Practices über LogicalDOC

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8 Ways You can be More Effective in the Office

Working in the office although great, can sometimes be a bit challenging and as anyone who has worked in an office before, it becomes more tasking to stay focused and productive both in the short-term and long-term basis. It is because of this obvious problem that we've highlighted 8 tried and trusted ways to stay effective in the office. Check it out below and see.

1. Make a daily plan

There is a common adage that says he/she who fails to plan, plans to fail. By making a well written out plan of all the task you have to do at the office, you are already on your way to having an effective work day. With this, you can plan the necessary details without leaving anything to chance. A well-detailed plan helps you to focus on the essentials, and it helps you to achieve your desired goals.

2. Prioritize your task

Set a priority on all your tasks. After you've highlighted a detailed plan on your work schedule, ensure you highlight the once that are most important and ensure you do those first. With this, you won't leave yourself stretched thin doing the right thing at the wrong time.

3. Take out time for yourself

You need your "me time" if you are going to be effective all day at work. Taking mini-breaks can do you a whole lot good and help you refocus and stay on track. Small breaks at scheduled intervals will help you refocus and re-energize yourself for what is ahead.

4. Set time brackets for each task

If you've written your plan out in detail, it is essential you set a specific timeline on each task. This allows you to place complete focus on the work you have to do at each particular time. This will add to your confidence, focus, and productivity all through the workday.

5. Organize your workspace

Having an organized workspace is always beneficial to you on any workday. Imagine having so many clutter around you, it will dampen your productivity. But if you clear out the clutter, and organize your office space, and desk, it will do you a whole lot of good and enhance your productivity.

6. Going for lunch

It sounds weird but trust us this can be a bonus for you in so many ways. Going out for lunch can help you change your environment and have an experience with another environment, and when you do get back to your office, you will observe that you are more productive than ever before.

7. Engage in what makes work enjoyable

Try and engage in a couple of things that make work more enjoyable for you as well as enhance your productivity. For some, it could be by listening to music, and for others, it could be by having a 5 minutes chit-chat with a colleague. With this, you will be more motivated to do your work because you are finding it enjoyable and fun.

8. Positive attitude

Having a positive attitude is the last step on our list on becoming more effective at the office. A positive attitude will make you feel about yourself and about the work you are doing, and it will make you see the positive side in everything.

So, there you have it, 8 ways via which you can remain productive in the office. Try them out and see.

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Business process management automation, mobile technology, gears

The 4 Perks of Workflow Automation

Workflow can be described as a process of automating business operations rather than relying on several documents. Automation presents business with a more efficient and consistent way to manage their information and documents. Highlighted below are some of the reasons to consider automation your business;

  1. Communication:

Several reports on why employees leave their various organization have revealed that the lack of communication or ineffective communication channels are the reasons for their leaving. Through automation, issues with the way and manner communication are carried out can easily be solved. An automated workflow environment will allow for easy sharing of information among all employees. The risk of a person not getting a particular information is limited as information can be shared simultaneously.

  1. Micromanagement:

As a result of automation, businesses can easily figure out which area or department is slowing or hindering the entire process. Therefore, individual employees can be held accountable for the job they do, thereby eliminating the need to micromanage employees. Also, automation helps business by ensuring that the information provided as well as procedures to be taken are always accurate.

  1. Employee Productivity

Knowing that automation allows business to track their employee’s progress and process, it makes it easy to motivate employees to be more productive. Employees knowing that they are accountable will often put in more effort to ensuring that their work is done properly, quickly and accurately which would in turn help increase the overall productivity of the company as well as its reputation. 

  1. Errors

Automated workflow allows for easy audits as changes, errors and deletion can be easily tracked. With every employee being conscious of the fact that they are accountable their work, errors will be closely monitored and fixed. The presence of automation also means that the amount of paperwork to be done will be reduced. Should the company or business to provide cloud services or digitalize their documents for easy access? Automated workflow will make such operations easy as ensures the business as well structured system.

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3 Crucial Benefits Of Cloud Computing

Primarily, cloud computing is the medium through which data can be processed, shared, and managed among a remote public or private network of users. While cloud computing might not have gained the recognition it deserved among a substantial number of masses, it is one of the most beneficial aspects of technology. It can be used for both local and digital business, and it has reduced the use of shelves and the stress involved to the barest minimum level among the cloud computing users. Along with the benefit above are three crucial advantages of cloud computing you need to be informed of. Read along!

  1. Organization of Record

In most businesses, there are one or two kinds of record that must be kept for future reference. Hence, the organization of these records is as crucial as the safety of the information. Luckily enough, cloud computing can perform these two functions – call it Document management. By saving your records via cloud computing, you keep your staffs from the strenuous task of going through a massive pack of record archives which may take several hours – if not days – to locate a single file. Instead, the use of keyword search is enough to go through your document digitally and get hold of the needed records within a matter of seconds.

  1. Time Management

Without much argument, you will agree with us that time can be well spent through document management which Cloud computing can offer as mentioned earlier. And in addition, since cloud computing can be accessed at any time and virtually anywhere, files can be obtained and worked on even after closing hours; this benefit gives you the privilege to work at your own pace, enhance your work rate and enables you to share vital and urgent files to your co-workers without having to travel several miles. All you need is your smartphone or tablet to share, review and modify your idea with colleagues via a remote network. In essence, you get to smartly use your time effectively without jeopardizing the confidentiality of your files.

  1. Record safety and security

Speaking of privacy, this leads us to another crucial importance of cloud computing - which is the safety and security of data. Data safety is an integral part of any organization most especially for those using customer’s data. Cloud computing is second to none in ensuring an excellent customer’s data safety. While cloud computing allows the administrators to share file among co-workers, it prevents any third party unauthorized access. Hence, it serves as a reliable means of securing data through a stable encryption system.

On a final note, cloud computing is a much needed digital staff which all savvy business group must employ for its effectiveness and quick service delivery. And in addition to the three essential benefits of cloud computing stated herein, we are convinced that a positive impact will be seen in your business if utilized.

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Go Green with Document Management

Over the years, we have been accustomed to these three R’s (Reduce, Reuse, and Recycle), and they have become part of our daily activities. These phrases are pertinent to various circumstances, and your business is not an exception. How can you make use of these phrases in your business? However, when there is a reduction in the amount of paper used in the office, your business and the environment will benefit immensely.    

Extreme consumption of paper is a prevalent issue that affects everyone in the nation. For instance, offices and schools are the largest producers of paper products as a result of their consistent copying and printing. On the other hand, more than 300 million tons of paper will be manufactured across the globe on an annual basis.

However, it is saddening that the school and office environments are the biggest culprits in the statistics, and it is surprising that these organizations could not make use of the options available to them.        

The idea of going green is all about adopting a paperless strategy. With the reduction of the use of paper in the office environment every day, you are helping the environment. The paperless idea is a creative strategy that can be instilled in your brand image and an innovative move that can make your business proud. In this case, your business and the environment will be the major beneficiaries.      

Collaborating with a document management firm like LogicalDOC’s will ensure your business save money and time. Apart from the R’s above, we have three E’s which denotes Efficient, Environmental, and Economical. These three E’s will be part of your brand’s identity if you decrease the amount of paper consumption and production in your office.

When there is a reduction in the use of paper, it signifies less copying and printing, and this would help you to significantly reduce the expenses as well as an environmental strategy to preserve trees. When less time is dedicated to searching for paperwork, there will be an increase in efficiency in the workplace.

Therefore, the application of document management based software for the management of your brand’s paper products is a conscious effort towards the idea of going Green. This will increase the prospects of your company considerably. Feel free to contact us to learn more about how we can help your company.

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Published LogicalDOC DMS - REST API v8.1.0

The documentation about LogicalDOC v8.1.0 REST API web-services is available online

The new documentation was published both on SwaggerHub at the following address: https://app.swaggerhub.com/apis-docs/swatzniak/logicaldoc_rest_api/8.1.0
and online in the LogicalDOC documentation site https://docs.logicaldoc.com/resources/wsdoc/rest/index.html

In addition, a mini-application has been produced that, together with the LogicalDOC webapp in Tomcat, allows you to consult the documentation locally and to try live some commands.
You can download it from SourceForge.net at this address https://sourceforge.net/projects/logicaldoc/files/documentation/LogicalDOC%20CE%208.1/

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